Kayana Aid

Food & Drink

Coffee Morning

Host a coffee morning at home, in the office, or in your community. Low overhead, highly social, and easy to organise in under a week.

Easy1–2 weeksTypical raise: £100–£600

Overview

A charity coffee morning is a wonderfully simple fundraiser — invite people to gather, share a hot drink and a piece of cake, and donate to your cause. The format works equally well in a living room, an office boardroom, or a village hall.

The secret to a successful coffee morning is the personal invitation. A direct ask from a friend or colleague is far more powerful than a mass email. Aim for 20–30 guests and you can realistically raise £200–£400 in a couple of hours.

What you need

  • A suitable venue (home, office meeting room, community hall)
  • Tea, coffee, and a selection of cakes or biscuits
  • Cups, plates, and napkins
  • A donation pot or card reader
  • A guest list and invitations (personal messages work best)
  • A Kayana Aid fundraising page for remote donations

Step-by-step

  1. 01

    Choose your venue and date

    A weekday morning or weekend brunch slot works well. Keep the venue comfortable and informal — the goal is a relaxed social atmosphere.

  2. 02

    Invite guests personally

    Send personal messages or handwritten invitations to friends, family, neighbours, and colleagues. Follow up a few days before. Personal invitations convert far better than group emails.

  3. 03

    Prepare your refreshments

    Keep it simple: coffee, tea, and a selection of donated cakes. Ask guests to bring a cake to contribute — this increases engagement and reduces your costs.

  4. 04

    Set up on the day

    Display your charity information prominently. Have a donation pot for cash and a QR code printout linked to your Kayana Aid page for contactless donations.

  5. 05

    Follow up and thank guests

    Send a thank-you message to everyone who attended and post a photo with your total raised on social media and on your Kayana Aid page.

Tips & tricks

  • Ask every guest to bring a friend — word-of-mouth is the most powerful invite channel for a coffee morning.
  • A raffle with donated prizes significantly increases your total — ask local businesses for prize donations.
  • Put a QR code on every table so guests can donate digitally without needing to find the cash pot.
  • A printed display showing exactly where the funds go builds donor confidence and generosity.